Speaker Agreement

This Agreement is made and entered into by and between Mile High Dreamin’ LLC (“Organization”), an event planning corporation, and an individual 18 years of age or older who wishes to speak or present at an event hosted by the Organization (“Speaker”).


The Speaker and Organization agree as follows: 

 

I. Event-Specific Details 

  1. The Speaker shall participate in a moderated panel session or individual presentation at the Organization Conference in Westminster, Colorado, on August 27 and 28, 2025 (the “Event”). 
  2. In preparation, the Speaker agrees to: 
  3. meet all program-related deadlines provided to them by Organization, including but not limited to deadlines for slides, handouts, A/V requests, etc.; 
  4. participate in one session to finalize their presentation at mutually convenient times to be arranged (through email, Slack, or Google Meet); 
  5. promote their session through the Speaker’s social networks (Facebook, Twitter, LinkedIn, personal and company websites, etc.); (Social media language with short links and hashtags will be provided to the Speaker by the volunteer manager before the event) 
  6. use the presentation and handout templates and logos provided to them by Organization for any presentations and/or handouts the Speaker may utilize in connection with the program. The speaker agrees only to use the templates and logos as provided by Organization and per its branding guidelines and not in any way except in connection with this or other Organization programs; 
  7. provide a copy of their presentation for use in session video post-production. 
  8. If possible, the Speaker will also: 
  9. Send a press release through their company (Organization to provide a customizable template) provided Organization reviews and approves such press release prior to its distribution. 

 

II. General Terms and Conditions 

  1. With respect to the Speaker’s participation in the Event: 
  2. Speaker shall own the copyright in all materials provided for or created by Speaker at the Event except for materials specifically created solely for Organization’s use or materials incorporating Organization’s intellectual property. To the extent the Speaker provides their intellectual property to Organization for use in the Event, the Speaker grants Organization a nonexclusive, worldwide, royalty-free license to use, reproduce, and distribute the intellectual property in connection with the Event; 
  3. The Speaker grants Organization and its agents, licensees, members, and employees a royalty-free, perpetual license to publish, reproduce, or otherwise use the Speaker’s name, picture, likeness, comments, and voice for any lawful purpose in all media in connection with the Event; 
  4. The Speaker is knowingly and voluntarily taking part in the activities for which their image is being captured and understands the associated requirements; 
  5. The Speaker releases and waives any and all claims, damages, losses, and expenses as a result of, or arising from their participation; 
  6. To the best of the Speaker’s knowledge, their presentation does not violate any proprietary or personal rights of others (including, but not limited to, any copyright, trademark, or privacy rights), is factually accurate, and contains nothing defamatory or otherwise unlawful or inappropriate; 
  7. The Speaker has obtained all necessary licenses and permissions for any third-party intellectual property including, but not limited to, music, video, or other media shown as part of the Speaker’s presentation; 
  8. The Speaker shall conduct themselves in a professional and civil manner and in accordance with the Organization Code of Ethics; 
  9. The Speaker agrees that no portion of the resulting media created at the Event containing the Speaker’s name, biographical information, quotes, photographs, or recorded interviews needs to be submitted for approval. 

 

III. Non-Discrimination 

  1. Organization prohibits discrimination, harassment, or bullying against any person because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. Organization expects that the Speaker shall maintain an environment free of discrimination, including harassment, bullying, or retaliation when and wherever those individuals are conducting Organization business or participating in Organization events or activities. 

 

IV. Indemnification 

  1. The Speaker shall indemnify, release, defend, and hold harmless Organization, its directors, officers, and employees from and against any and all claims, demands, causes of action, losses, damages, liabilities, costs and expenses, including without limitation, reasonable attorneys’ fees and costs, arising out of a third party claim, action, or proceeding, based directly or indirectly on any breach of Speaker's warranties contained herein or arising from or relating to Speaker's performance under this Agreement. 
  2. Organization shall indemnify, release, defend, and hold harmless the Speaker from and against any and all claims, demands, causes of action, losses, damages, liabilities, costs, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of a third party claim, action, or proceeding, based directly or indirectly on any breach of Organization's warranties contained herein or arising from or relating to Organization's performance under this Agreement. 


V. Compensation and Expenses 

  1. The Speaker is responsible for all hotel, travel, and meal expenses. 
  2. The Speaker will be issued one free ticket for self registration to the Event (approximately worth $249). 

 

VI. Cancellation and Force Majeure 

  1. The Speaker agrees to notify Organization’s volunteer managers immediately in the event that an emergency should prevent them from meeting their obligation as a session panelist or presenter. Any substitution of a new speaker shall require Organization’s written consent. 
  2. None of the parties shall be liable to the other party for any delay or failure to perform arising out of causes beyond its reasonable control, including, but not limited to, government authority, riots, epidemics, unusually severe weather, fire, floods, war, terrorism, embargoes, labor disputes or strikes. 

 

VII. Acceptance 

  1. The Speaker understands that their invitation to participate can be revoked at Organization’s sole discretion if the Speaker fails to comply with any of the above obligations. 
  2. The Speaker acknowledges that they have read and understand this document and what it means with respect to their participation. Speaker warrants, represents, and agrees that they have the full power and authority to enter into this agreement and has obtained all necessary permissions or licenses from any necessary individuals or Organizations prior to the Speaker’s presentation. 
  3. No Partnership - This Agreement does not create a partnership relationship. Speaker does not have authority to enter into contracts on Organization’s behalf. 

 

By submitting a speaker submission for review, you acknowledge that you have reviewed the agreement and understand and accept the required duties and responsibilities as they exist today.  

 

Organization reserves the right to change this agreeement at any time. Any changes will be sent via email directly to Speaker.